Job Description
Posting Details Position Information
Job Title Executive Administrative Assistant to the Genomics Institute
Job Description The Administrative Assistant to the Genomics Institute will perform a variety of complex and confidential administrative and support duties as outlined in the Responsibilities section for the following Genomics Institute individuals:
- Director, Genomics Institute
- Chief Strategist, External Consultant
- Director of Thought Leadership
- Other Institute Employees as designated by the Institute Director
We are searching for a candidate who will be and be perceived as part of the team, knowledgeable and engaged in the work of the rest of the team (a.k.a., has a basic understanding of the org, who does what, and the major areas of work so can help with prioritization, delegation, etc.)
Essential Duties Summary Responsibilities - Manage and coordinate a complex calendar of activities and arrange meetings and conference calls with external and internal parties.
- Ensure the Genomics Institute team is appropriately supported for meetings and events by arranging travel, event space, coordination of logistics, preparing itineraries, and organizing appropriate background materials in advance.
- Manage electronic and paper files for records, reports, contracts and other documents including, organization and maintenance of the Institute google drive (file organization, permissions, sharing and management).
- Support the institute with financial reporting (student payroll, expense reports, etc.)
- Support the coordination of hiring for all future Institute roles (scheduling interviews, collating resumes and supporting documentation, etc.)
- Draft correspondence and assist in the compilation and production of reports and presentation materials for a variety of meetings including cabinet, College committees, Board Committees and Trustee meetings.
- Keep a calendar of recurring deadlines, meetings, and special events.
- Establish a tracking system and follow up with appropriate staff to ensure key deliverables and correspondence are responded to on a timely basis
- Gather background information, research issues, prepare executive summaries, and coordinate with other departments to secure materials as needed.
- Assist the team (listed above) with confidential matters.
- Assist with overall Genomics Institute team with administrative needs.
Required Qualifications Qualifications - Associate degree required (Bachelor degree preferred) and 5 or more years of strong administrative experience.
- Advanced knowledge of Google Suite, Microsoft Office, especially Word, Excel and PowerPoint and digital document management skills, including manipulation of Adobe PDF files.
- Knowledge of other cloud-based programs (Canva, Monday.com, Dropbox, Mailchimp) preferred.
- Excellent written and verbal communication skills.
- Ability to organize and prioritize large amounts of information, calls, and requests.
- Ability to work in a fast-paced environment and to multi-task effectively.
- Experience analyzing and resolving office administrative and procedural issues.
- Ability to exercise independent judgment and sound reasoning in evaluating information and making decisions.
- Exceptional customer service skills and a high level of professionalism in dealing with all constituents, including senior professionals inside and outside of the College.
- A high level of integrity and complete discretion in handling confidential information.
- Excellent organizational skills and a keen attention to details.
- Scheduling flexibility to provide assistance outside of normal business hours, when needed.
- Able to support a team that is fully remote from and across 3 time zones
Preferred Qualifications Salary $55,000 - $60,000
Position Type Full Time
Posting Detail Information
Posting Number S00397P
Open Date Close Date Open Until Filled Yes
Special Instructions to Applicants Sarah Lawrence College
Job Tags
Full time, Remote job,