Job Description

Job Description

Job Description

We are seeking an exceptional Executive Assistant to support our CEO in Winchester, MA.

The ideal candidate is a highly organized professional with a keen eye for detail and a background in providing top-tier administrative assistance to executives. You should be proactive, maintain strict confidentiality, and possess a strong work ethic. Grit, a good sense of humor, and the ability to stay composed under pressure are essential. The role involves working in a small, entrepreneurial, mission-driven, and results-oriented environment. As an Executive Assistant and Listing Coordinator, your main responsibility will be to directly assist the team leader and CEO, ensuring his maximum productivity by managing daily tasks and overseeing the listing preparation process.

This position is pivotal to the team's success and the company's overall performance. The ideal candidate will demonstrate sound judgment, excellent written and verbal communication skills, top-notch administrative capabilities, and a knack for multitasking. If you are eager to learn, thrive in fast-paced environments, and embrace high-pressure situations, this role could be your perfect fit. * Strong organization and attention to detail * Previous experience supporting executives * Proactive and able to maintain confidentiality * Ability to thrive in a fast-paced team environment * Excellent communication and administrative skills

$65,000+ yearly

• Organize and coordinate the CEO’s daily schedule, including but not limited to managing his calendar; prioritizing his tasks and duties; and scheduling and prepping him for all appointments and meetings.
• Answer phone calls and emails, return messages, and filter to the appropriate individuals in order to protect the CEO’s time.
• Manage CEO’s travel arrangements, teaching engagements, vacations, and personal appointments.
• Organize and help agents prepare for listing appointments and meetings (e.g., comparative market analysis, home selling consultation guides, etc.)
• Foster client relationships and attend to their needs in a timely, friendly, helpful fashion; take ownership of handling any issues that arise for them, involving the agent only when necessary.
• Serve as the primary point of contact to coordinate all details needed to prepare a property to be listed on the market.
• Coordinate with marketing assistant to prepare marketing collateral and information sheets for property to be put on the market.

• Willing to commute to and work in the office located in Winchester.
• Proven experience as an Executive Assistant.
• Real estate experience is a benefit, although not required.
• Bachelor's Degree.
• Tech savvy and strong working knowledge of a variety of computer software applications. iPhone and Apple Products Experience is highly preferred.
• EA must be knowledgeable of current social media trends, and apps, and have knowledge in creating effective content and engaging the followers/audience.
• Strong organizational skills and the ability to perform and prioritize multiple tasks with excellent attention to detail.
• Excellent verbal and communication skills with high attention to detail in composing, typing, and proofing materials.
• Charismatic with a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
• Able to make quick and effective decisions, solve problems, as well as maintain confidentiality without having to be micromanaged.
• Ability to meet deadlines and stay calm under pressure in a fast-paced, quickly changing environment.
• Ability to work independently on assigned tasks as well as to accept direction on given assignments.
• Flexible and adaptable to changing schedules and demands.
• Strong interpersonal skills and ability to deliver a high level of customer service to luxury clientele: people-oriented, welcoming, warm, communicative, and attentive.
• Competitive and committed to personal and professional growth.

Nationally recognized real estate in the Greater Boston area and ranked as the #1 Keller Williams team in Massachusetts in 2023 & 2023 with over a billion dollars in residential real estate sales over the past 20 years. As a growing team, we are focused on maintaining our unique culture through a very selective hiring process. You will work with high-minded and achievement-oriented coworkers who want to see you achieve your goals.

We are a learning and growth-oriented organization and provide ongoing training, tools, and systems to improve communication, sales, and other skills to help you thrive in your career.

Enjoy a fun, team-oriented atmosphere. Monthly team outings.

Values: Humble, Driven, Professional, Integrity, Relationships

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