Job Description
Location : Boston, MA (In-office, with occasional travel to the Providence office)
Work Hours : Monday through Friday, 8:30 am - 5 pm (with availability for extended hours or weekends, if needed)
Duties Responsibilities
• Payroll Processing :
•Prepares and processes the firm’s weekly payroll.
•Onboards and offboards employees.
•Runs reports and processes other employee status changes.
•Defines procedures for managing payroll records, including retention, protection, retrieval, transfer, and disposal.
• HR Benefits Administration :
•Assists the HR Manager with benefits administration and related events.
•Oversees scheduling for Secretary coverage (vacations, missed time) to ensure Attorneys are adequately supported.
•Partners with HR to develop and update office policies as needed.
• Office Administration :
•Oversees the general administration of the Boston office, including organizing meetings/events and facilities management.
•Procures office supplies and coordinates with external service providers.
•Handles office mail, deliveries, and greets guests.
• Attorney/Paralegal Support :
•Assists attorneys and paralegals with administrative tasks as needed.
• Project Management Reporting :
•Performs reviews and analyses of special projects, ensuring management is kept properly informed.
• IT Coordination :
•Coordinates with the IT department regarding office equipment and technology-related issues.
Required Skills Abilities
•Strong knowledge of payroll regulations and software.
•Proven experience in office management or administrative roles.
•Excellent time management, multitasking, and prioritization skills.
•Strong attention to detail and problem-solving abilities.
•Excellent written and verbal communication skills.
•Superior interpersonal, negotiation, and conflict resolution skills.
•Strong organizational and planning capabilities.
•Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Preferred Skills Abilities
•Experience with Paycom payroll systems.
•Knowledge of human resources management practices and procedures.
•Experience in a law firm or professional services industry is a plus.
Education Experience
•High school diploma required; a college degree is preferred.
•Ability to interact effectively with all levels of firm personnel and external entities.
•Experience handling highly confidential information with discretion.
•Technical proficiency in payroll systems and Microsoft Office.
Additional Information
• Location : This position is based in Boston, MA, and is not remote or hybrid.
• Travel : Occasional travel to the Providence office may be required.
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